Organization and Storage of Staff Records in the Archive of Ahmadu Bello University, Zaria

This study examined the organization and storage of staff records in the Archive of Ahmadu Bello University, Zaria. The study aimed at identifying the types of staff records available, the procedures for organizing staff records, the storage facilities used, and the challenges faced in organizing and storing staff records. The research utilized a qualitative methodology, with interviews used as the primary data collection instrument. The findings indicated that the available staff records include staff appointment letters, retirement letters, sack letters, queries, and birth certificates. The organization of staff records is conducted using various methods, including alpha-numeric, subject-based, geographic, and serial organization, among others. The study concludes that different types of staff records are available, organized, and stored in Ahmadu Bello University's Archive using multiple methods. The methods utilized a combination of alphabetic and numeric codes, subject-based organization, location, and record order using closed and open storage, among others. The study recommends the inclusion of other types of staff records, such as appraisal reports and disciplinary actions. The study suggests the utilization of organizational methods such as alphabetical, numerical, and chronological for effective organization of staff records in Ahmadu Bello University's Archive, among other recommendations.



Journal Title: Nigerian Libraries

Category: Library and Information Science

ISSN: 0029-0122

Year of Establishment: 1963

Section: Library and Information Sciences

Volume: 56

Issue: 1

Total Download: 0

Liman Aminu Shehu & Aliyu Abdulkarim Bube. 2024 Organization and Storage of Staff Records in the Archive of Ahmadu Bello University, Zaria. Nigerian Libraries. 56 (1). 83-92. https://doi.org/10.61955/XLDSYF

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